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MHC Peninsula Club board meeting January 7, 2006
Anne Raphael’s database update:
She has taken the database from AIS and enhanced it! There has been no way to take the College’s update and compare it with the old database to see what has changed. Supposedly, the new version of Excel can do this. Maintaining our own database is important because we need to include who has paid dues, who has a good place for hosting events, former volunteers, etc. Jill will forward names of people who have paid dues for Anne’s databse.
Jill’s Treasurer’s report:
Dues: We have 37 members who have paid dues Someone actually complained about paying dues because we do an emailed newsletter. The reason we still charge dues is that there are some members who don’t have email and they get mailed paper newsletters occasionally. It also offsets the costs of events where we have to pay a deposit and then some people don’t show up. Goodie bags to our local students at MHC. We need to work harder to encourage people to pay dues. Also, remind people they can make additional donations that the club will send to the College.
Reimbursement: There is a form on the website for reimbursement of volunteer expenses. One of the lines allows you to consider your expenses a non-cash contribution to the club. You can even get reimbursed for mileage if you provide rides to club events. Maybe publicizing this donation option is a way to encourage people to share rides and host events.
Donation Form: Jill made a small form that encourages people to donate to the kitty at events. This gives people a tax-deductible receipt for their donation. Club dues, however, are not deductible.
Newsletter: Remind people to pay dues Thank the people who have paid dues so far.
Budget:
We have $3504.73 in the bank right now. Last year, we ran into the red, but this year, we’re okay.
Holiday luncheon: Cristina did a great job finding the restaurant. The food and ambiance were great and the price was very reasonable. The chef came out to thank Jerri twice! 25 people made reservations, and we were only charged for the 20 who showed up. We collected money up front, and did not refund to no-shows. This is the first time in recent history that we made a profit on an event This is probably because a few people paid and didn’t show, and because we added $5 to the cost of admission. This was the first year we didn’t have to pay for no-shows. The restaurant only charged for those who actually ate lunch.
Other club income: $70 donated to the alumnae scholarship fund $100 since June from the bed and breakfast program
Club expenses: The only expenses sent to Jill since June: $420 for the restaurant If anyone else has mailing expenses, get them to Jill for reimbursement or donation credit.
Budget, looking forward: Budget the newsletter costs for people who don’t have email Anne Raphael has been paying for this so far, but board members shouldn’t have to. Let Jill know if you are planning an event so she can budget for some reimbursement
Admissions events: 1. Yield event in mid-April 2. Rose drop to accepted students with note of congratulations – Budgeted $60 We usually have 30 from the Peninsula and South Bay and 5-10 from the Monterey Area Delivering the roses at schools is nice because you can drop off several at a time and it’s nice publicity for MHC. Board members felt they could help with this. Include a note with the rose to let students know about the yield event. 3. Summer sendoff event in July – Budgeted $225
Other future club events: Bake sale in conjunction with another event Auction? Too much work because of tax laws. Care packages in the Fall: We have never had a budget for the care packages, but we could plan for about $150. Since they’re hand-carried to Alumnae Council, there’s no mailing cost.
Young Alumnae event: The decades brunch or lunch was a big success. We should try to do this for the young alumnae. There are about 40 graduates from the past 5 years. We could plan a gathering from 95-2005 or just 2000-2005. Maybe a wine tasting? Downtown Mountain View dinner? We could recruit someone out of the group who’s willing to provide input and get the event going. Maybe we could even host a lunch or brunch at the home of an alumna.
Events:
Jan – Ano Nuevo $65 collected. There are two more people who want to go, so they’ll bring $20. Split cost of parking. Meet at parking lot: 280 to 92 toward Half Moon Bay. Before you go over the bridge that separates Crystal Springs Lakes, get off. Take 35N to SF near the Reservoirs, just before the bridge at the traffic light. It’s not an official Park ‘n Ride lot, but everyone can park there. Jan. 28 at 8:45am at the parking lot. Mapquest link to the parking lot would be helpful.
Feb-Founder’s Day Tea at the King George Hotel. $30 per person. Barb is collecting money for both clubs. We have not incurred any expenses. The cutoff for reservations is Feb. 17 and Barb will put the cost on her credit card. Verity may also be collecting money through PayPal on the club’s website. People are delighted to pay this way and they love it. We know some aren’t comfortable with it, but those who enjoy using it will be more likely to pay dues and event fees. *Jill will set up a PayPal account using the club checking account.
EARLY FEBRUARY CLUB MAILING THROUGH THE COLLEGE
Are you getting the monthly email newsletter – if not please send us an email. Ask for return receipt requested.
March – Career event Sunday, March 12 at Barb’s house Ask for a $5 donation and pass the can at the event. We aren’t paying anything for the speaker to come out. Corey Ashworth is staying with Barb.
March 24-26– Class of 1964 Mini-Reunion - Update from Marilyn
March – Class of 1962 MiniReunion – April 23rd.
April – Rose drop for accepted students on April 7 and 8 Yield event for admissions (not the entire club) on Sunday, April 22 Wendy Wasserstein’s play April 22 at Theaterworks $50 regular admission $37 each (senior rate 62 and up) $25 students These prices include our club’s additional fee. Two RSVP’s so far. We need a head count y end of January.
May – Annual Hike – Check in with Marilyn - Call Mid-Peninsula Open Space – find a shortest hike – Monterey for the day. Option -
June 10-11th – Annual Meeting – Location TBD
July (next club year)- Sendoff pot-luck for new and returning students. All-club event.
Class of 1964 mini-reunion is March 24-26 in SF Marilyn is coordinating and she’s like some help with publicity in the newsletter.
Mount Holyoke Club of the Peninsula Board Meeting Sunday, January 23, 2005, 2-4pm at Jerri's house
Attended by:Jerri Barrett, Janet Chang, Jill Breckenridge, Marilyn Baureidel, Ann MacPhail
TREASURER'S REPORT: Will be sent out by email at the end of the month.
BOOK AWARDS: The Mount Holyoke Club of the Peninsula received a letter congratulating our book award donors. Our club ranks second in the nation for book awards!
RECENT CLUB EVENTS: December luncheon - Paid for itself because of the $5 cushion added to the lunch price - Allied Arts in Menlo Park - For $20, it was okay, but the food wasn't that great. - Nice turnout [about 20?], good event. - We felt a little rushed - They were a little disorganized handling our reservation. - The Crocodile Café in 2003 was more relaxed and we were taken care of well. Año Nuevo/elephant seals - Cancelled - Needed a minimum quantity well before we knew how many people were coming. - Alternate way to arrange trip: take SamTrans and then you won't have to worry about parking or a reservation. Consider this for next year.
UPCOMING CLUB ACTIVITIES
TBA: 30's-40's Event Anne Raphael is going to start planning an event for people in the classes of the 1930's and 40's. Waiting on more info.
FEBRUARY: Feb. 26 Mary Lyon Tea at The Ritz in San Francisco. Sponsored by N. California Club. MHC Professor Donald Weber is coming to California on vacation in Feb., but he's not planning to do any events. He's just on vacation. We'll still invite him and his wife to be our guests for the tea. His upcoming book is called Haunted in the New World: Jewish American Culture from Cahan to "The Goldbergs". He will come to this area again in the Fall, and he will attend book fairs and alumnae events.
MARCH: Kepler's Bookstore is having Anne Garrels (author of Naked in Baghdad, NPR lead in Afghanistan and Iraq for several years) in conversation with Scott Shaffer Wed., March 5 at 7:30pm. Must buy tickets. Holding the event down in Montalvo/Saratoga area at Carriage House AND/OR Elizabeth George is coming to Kepler's on March 31 at 7:30pm "With No One As Witness"
APRIL Yield event, April 10, 2005 at 2pm Julia Wagner '03 parents in Palo Alto have volunteered their house for an event. Anne Raphael, Ann MacPhail and Jill Breckenridge have also offered to host.
Russian Ridge Hike, April 30 at 9:30am Marilyn Baureidel will lead this 4-mile hike It's at the junction of Page Mill and Skyline Blvd in conjunction with MROSD (Mid-peninsula Regional Open Space District) www.openspace.org No charge, but you will be asked to sign in when you get there.
MAY: Suggested "educational forum" event: Women's Education Series Women's Nutrition Issues - Maybe someone could discuss the new food pyramid? Jerri will try to find a speaker
JUNE: Annual meeting and elections Barbara Monks has volunteered to host the annual meeting Avoid June 17 and the end of month Proposed Saturday, June 11 or June 4 as a backup 1:00pm pot luck lunch with a board meeting ahead of time
JULY: Linda Horiuchi or Betty Chang's place for a pool party pot luck?
AUGUST: Student sendoff party at Ann MacPhail's All-club event
SEPTEMBER: Kate O'Hanlan is a well-published Gyn-Onc at Stanford who may do it for us because we're a 5013c organization. American Cancer Society could provide a speaker from their speaker's bureau This should be open to the Ivy Alliance. Maybe Anne Raphael knows of a good location in Los Altos Hills
LATER: Continue our "Women's Education Series" with a financial planning workshop, or have someone talk about consumer law and ways women are preyed upon. Susan Harris is interested in our club. Maybe she could do a mental health component for us.
BED & BREAKFAST Hasn't been used a lot. $35 a night. Marilyn and Jill each hosted once last year. San Francisco doesn't do B&B's, so maybe we should make people more aware of our proximity to SF.
FUTURE EVENTS OF INTEREST OUTSIDE THE CLUB: Volunteers needed for Daffodil Days - Jill is the Chair of Daffodil Days for San Mateo County American Cancer Society - Saturday, March 19 is the day to prep flowers (location TBA) - They need about 30 volunteers but last year, 50 showed up. - Contact Jill if you'd like to volunteer. - People with arranging experience will be directed by a florist to do corporate arrangements. Everyone else will tie bunches of 10 flowers. - Also, volunteer drivers are needed on Monday, March 21 to deliver the flowers.
Kepler's Bookstore has a great lineup of authors over the next few months Visit www.keplers.com for a complete schedule. Here are three that look interesting to the board:
Thursday, February 17, 2005 7:30 PM Montalvo Presents: Tracy Kidder Location: Carriage House, Saratoga Description: Winner of the Pulitzer Prize for Soul of a New Machine, Tracy Kidder is also the author of the bestsellers Among Schoolchildren, House, and Old Friends. His latest book, Mountains Beyond Mountains, has been hailed as inspiring, beautiful and masterful. He is a resident of Western Massachusetts and Maine, and a graduate of Phillips Andover and Harvard. His 2000 book, Hometown in about the everyday workings of Northampton.
Saturday, March 5, 2005 7:30 PM Montalvo Presents: Anne Garrels in Conversation With Scott Shafer Location: Carriage House, Saratoga Description: Since 9/11, NPR senior foreign correspondent Anne Garrels has reported from Afghanistan, Pakistan and the Middle East. In Naked in Baghdad, her "extraordinary reporting skills and personal courage combine to create a powerful and compelling portrait of war." -William Cohen, former Secretary of Defense. Sat., March 5 at 7:30pm. Must buy tickets.
Thursday, March 31, 2005 7:30 PM Elizabeth George: With No One As Witness Location: Kepler's Books 1010 El Camino Real Menlo Park, CA 94025 Description: The New York Times says Elizabeth George is "a master of the English mystery." She is returning to Kepler's for the release of her eagerly anticipated new novel With No One As Witness. Here, Scotland Yard agent Thomas Lynley is hot on the heels of a vicious serial killer.
MHC Peninsula Club Board Minutes September 7, 2003 from 2PM to 4PM Held at Anne Raphael's Home Present: Anne Raphael, Betty Cheng, Janet Chang, Ann Beyer, Solandra Craig, Mari Ellen Reynolds Agenda:
1. Schedule of Events (see events listings on calendar page) We briefly discussed Alumnae Council and Anne R. will follow-up to invite a club Board member to attend. 9/13 - Community event is ready to go. Anne will bring bread and pastrami, Janet will bring beverages, Ellie will bring brownies. 9/21 - SF Opera event invites went out. Only 2 RSVPs so far. 10/18 - Mountain Day is ready to go! 11/15 - SJ Walking tour. Jo will confirm Rep theatre. We are all set with this. 12/13 - Left Bank in Menlo Park will be the restaurant for our Annual Holiday Luncheon. $30 for members, $35 for non-members. Janet and Ellie will put together a survey on programs for the members for possible programs in 2004. 2. Newsletter and Communications We agreed upon a schedule for email updates and newsletter mailings: Email updates will be sent the first Monday of every month. Information for the updates are due to Anne by the last Monday of every month. Newsletter will be mailed 3 times a year, July, November, and April. The newsletter will be timed to replace the email updates for those months. The next mailing will be a newsletter/directory mailing. It will be the November mailing, but since we are going to work through the college for bulk mail rates, the final draft of the newsletter is due to Anne on Sept 18 th . Please submit your information for the newsletter ASAP ! 3. Treasury and other Forms We agreed that a membership card and "form" note to members who have paid their dues would help let those members know that their dues had been received and remind them what member year they had paid for. Anne Beyer is going to work on putting this together. We also agreed that a "welcome to the area" form letter would be appropriate. Anne Raphael will work on this. 4. Other We asked Solandra what type of young alumnae event would be successful. Solandra suggested that we plan one that had flexible arrival and departure times, something very casual like a barbeque in a park, and that had men there as well. The Janet and Ellie will research possible events that qualify under this description. The meeting adjourned at 4:00 PM. ........................................................................................................................................................
General announcements: Connections with the Northern California Club Internship wanted
Newsletter Contents: Plan: Do a quick email calendar update soon, then do a regular newsletter sometime in early to mid-April in time to get June 4 meeting in everyone's calendar. Anne will be seeing Tara Eastcott soon and we will ask her if she can print and mail the next newsletter for us. Maybe we'll do that one on paper so everyone gets the bylaws and announcement about the annual club meeting. This would be our free mailing for the year. Can we also get a directory for free? Maybe we can have them all mailed at once. As a compromise, we could always have them print and address the newsletter and charge us for the bulk rate mailing fee. We could do the newsletter as our free mailing for this year including the draft of bylaws, then, we could put the accepted bylaws in the directory and use that as next-year's mailing. Possible Budget items Book Awards Dues Upcoming Events Next board meeting Family Picnic Young At Heart Admissions Yield Event April Volunteer activity Annual Mtg Amanda Langer plans to continue with the newsletter. Mari Ellen would like to share the Vice Presidency with someone else. Shared offices will be allowed under the new bylaws. Volunteer event for next fiscal year "Annual" Tea? Action items: |
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